Procurement of Solar Equipment and Electronic Items

NATIONAL COMPETITIVE BIDDING

INVITATION FOR BID

Procurement of Solar Equipment and Electronic Items.

Procurement Number:  EPASL/ADMIN/NCB/010/2024

Date of First Issue: 10th May 2024

Environment Protection Agency generates its funds from Environmental Impact Assessment (EIA) license fees paid by companies, and intends to spend part of its funds to procure vehicle and office equipment for its office use.

  1. EPA now invites sealed bids from eligible bidders for the supply of the under mentioned.
LOT NO. Lot Description DELIVERY SCHEDULE BID SECURITY
1 Solar 5kva set

Installation: Location – EPA Makeni Sub office

1 Week (From date of signing of contract) Nle 6,000.00
2 Electronics Items 2 Weeks (From date of signing of contract) Nle 4,500.00

 

  1. Detailed description and technical specifications of the items are attached in the bidding schedule of requirement
  2. Interested registered supplier most bid for ONLY 1 Lot of any of the Lots, partial bidding on any of the LOTs shall constitute incomplete bidding. Unconditional discount on offer would have to be declared expressly before inclusion in the calculation of the bid price
  3. BIDDERS ARE ENCOURAGED TO CLEARLY STATE GST BEFORE GIVING FINAL TOTAL TO THE BID PRICE OR CLEARLY STATE ‘EXCLUSIVE’’ IF NOT INCLUDED.
  4. Bidding will be conducted through National Competitive Bidding (NCB) procedure in accordance with the public procurement Act 2016 of Sierra Leone and open to all eligible suppliers who can demonstrate the eligibility requirement as stated in the bidding document
  5. Interested bidders may obtain further information and inspect the bidding document at Environment Protection Agency 38 Freetown Road, Wilberforce Village Freetown, Sierra Leone between 9:00 a.m. to 4:45 p.m. form Monday to Friday except on Public holidays
  6. A complete set of the Bidding documents may be purchased upon payment of a non-refundable fee of N00 (Two Hundred and Fifty New Leones). All payment for bidding document must be paid to any of the National Public Procurement Authority (NPPA) sales bidding Bank Account: The pay-in slip must be submitted at the Senior Admin Officer 2nd Floor Board Room before a bidding document is issued to the bidder.

 

  1. Bank Name:        Bank of Sierra Leone

Account Name:          NPPA-Revenue from sale of Bidding Documents

Account Number:      0111003981

BBAN:           000001011100398165

  1. Bank Name:           Union Trust Bank

Account Name:             Revenue from sale of Bidding Sub Treasury 

Account Number:         210113253-01

 BBAN:                           00-4001113253120144

  1. BANK:                   Sierra Leone Commercial Bank

Account Name:            NPPA-Revenue from the sale of bidding documents

Account Number:        0111003981

BBAN:                           003001081791112183

  1. Upon submission of payment slip Interested bidders may download the standard bidding document (SBD) from the Agency website – epa.gov.sl or collect hard copy from

the procurement officer. You can also download Bidding document from NPPA website – www.nppa.gov.sl

  1. Submission deadline is 12:pm Local Time on Wednesday, 10th June 2024. Bids must be delivered to the address below on or before 12:pm Local Time on Monday, 10th June 2024

All bids must be accompanied by:

  • Bid Form/Price Schedule
  • A valid Business registration certificate
  • Bid Security of [6,000.00] from a reputable Commercial Bank; Solar 5Kva
  • Bid Security of [4,500.00] from a reputable Commercial Bank; Electronic Items
  • A valid tax clearance certificate;
  • A valid NASSIT clearance certificate;
  • A valid city council certificate
  • A signed Integrity Pact; [see attached]
  • One Year warranty
  • Brochure of the Solar to be supplied
  • Brochure of Equipment Items to be supplied
  • Evidence of similar experience
  • Manufacturer’s authorization
  • [list all other required documents and samples where applicable

Bids will be publicly opened on 10th June, 2024 at 12:05 P.M., in the presence of the bidders’ designated representatives and anyone who chooses to attend, at the address below.  Late bids will be rejected and returned unopened to bidders.

Completed application along with all relevant documents must be submitted in a sealed envelope boldly marked: “PROCUREMENT OF SOLAR EQUIPMENT & ELECTRONICS ITEMS” LOT1 OR LOT2 to the;

The Senior Admin Officer to the Executive Chairman 

Environment Protection Agency – Sierra Leone

2nd Floor, Board Room

38 Freetown Road, Wilberforce Village, Freetown